Internal HR Help
Give employees quick answers on leave, benefits, onboarding, policies, and claims.
- Leave and attendance policies
- Benefits and claims
- Employee handbook Q&A
PRIVATE AI FOR INTERNAL COMPANY KNOWLEDGE
Turn company documents into a private AI assistant.
Help employees find answers from approved policies, SOPs, training docs, FAQs, and manuals — with source references.
✓ Source citations✓ Role-based access✓ Private deployment available
What is the leave approval process?
✦
ANSWER FROM HR POLICY
Submit your leave request through the HR portal. Your line manager reviews and approves it. HR confirms the final approval by email.
▤ HR Policy – 4.2▤ Employee Handbook – p.18
Example question
Ask a question about your company documents... Send ↑
Knowledge Base+ Upload Documents
PDF HR Policies.pdf Indexed ✓
SOP SOP Guide.pdf Indexed ✓
FAQ Employee FAQs.pdf Indexed ✓
✓ Ready for pilot testing with your team.
BUILT FOR TEAMS WITH SCATTERED KNOWLEDGE
Where companies feel the pain first.
The strongest use cases are internal: HR questions, operating procedures, onboarding, policies, and support knowledge that staff search for every day.
SOP & Operations
Help teams find the latest approved procedure instead of asking managers repeatedly.
- Step-by-step procedures
- Safety and compliance docs
- Process updates and revisions
Support Knowledge
Assist support teams with accurate answers from manuals, FAQs, policies, and product docs.
- Product and service FAQs
- Troubleshooting guides
- Consistent answers with citations
INTERACTIVE DEMO LOGIC
Choose a company problem.
See how a company knowledge assistant can turn a common departmental question into a grounded answer with references to approved documents.
HR Policy AssistantAnswer grounded in documents
INTERACTIVE EXAMPLE👤
What is the leave approval process?
✦ AethaMind Assistant
Employees submit leave through the HR portal. The line manager reviews the request, then HR confirms approval and updates the attendance record.
REFERENCES
▤ HR Policy – Section 4.2▤ Employee Handbook – Page 18
SECURITY AND TRUST FIRST
Your documents stay under your control.
Built for companies that are interested in AI but cautious about private files, staff access, and answer accuracy.
Ask About Privacy ↗Secure upload
Clients upload approved documents through a controlled portal.
Source citations
Every important answer can show where it came from.
Role-based access
Control who can view HR, SOP, admin, or customer knowledge.
Private deployment
For sensitive teams, deploy in the client cloud or private environment.
POSITIONED AGAINST THE MARKET
Enterprise trust, without enterprise complexity.
Inspired by proven AI search and support platforms, packaged for companies that need a guided implementation instead of another tool to configure alone.
| Capability | Self-serve chatbot tools | Enterprise AI platforms | AethaMind pilot |
|---|---|---|---|
| Document upload and Q&A | Usually included | Included at scale | Included with guided setup |
| Internal employee knowledge | Basic | Strong, but heavier rollout | Main focus from day one |
| Privacy and access control | Plan dependent | Advanced | Simple now, private deployment later |
| Local implementation support | Limited | Enterprise success team | Hands-on pilot and training |
SIMPLE PACKAGE LADDER
Choose the right starting point.
Start with a focused audit or pilot. Expand only after the company sees useful answers from its own documents.
AI Knowledge Audit
From LKR 50,000
3–5 day discovery and roadmap
- Document and use case review
- Feasibility analysis
- Recommended pilot scope
BEST FIRST PACKAGE
Internal AI Pilot
From LKR 300,000
14–21 day working assistant
- One department or use case
- Secure upload and citations
- Testing, handover, and report
Private Deployment
Custom pricing
For sensitive company data
- Client-owned cloud or private setup
- Advanced roles and audit logs
- Integrations and ongoing support
ROI PREVIEW
Estimate time lost to repeated questions.
This calculator helps a manager see why internal knowledge assistants matter before a sales call.
Potential monthly productivity impact
Use this as a conversation starter, not a guarantee.
Hours wasted/month231
Estimated cost/monthLKR 208k
Target reduction25–40%
Best next stepPilot
The real pilot measures actual usage and repeated question reduction. Assumes 22 working days per month.
Discuss My ROI ↗PILOT PROCESS
From scattered documents to a tested assistant.
01
Audit
Map documents, users, risks, and the highest-value use case.
02
Build
Upload approved docs, index content, and configure the assistant.
03
Test
Validate answers with citations using 30–50 real company questions.
04
Launch
Train the team, monitor usage, and decide the production roadmap.
QUESTIONS COMPANIES WILL ASK
Clear answers before the first call.
Understand what private AI knowledge assistants can and cannot do before committing to a pilot.
Ask a question ↗Is this actually training a model on our private data?+
Usually no. The assistant retrieves approved document sections as context when answering. Fine-tuning is separate and only used if explicitly required.
Can we upload documents without your team reading everything?+
We can discuss secure client-controlled upload and access restrictions during the audit. What the implementation team can access depends on the agreed deployment and support model.
What happens if the assistant does not know the answer?+
The goal is to acknowledge missing information rather than invent a response. We test retrieval, citations, and unanswered questions with real company examples before launch.
Who should use the first pilot?+
Start with one department that has frequently repeated questions and approved documents — such as HR, operations, training, or internal support.
READY TO EXPLORE?
Book a free 20-minute AI Knowledge Audit.
Bring one messy folder, one repeated-question problem, or one department use case. We will map the fastest pilot path.
✓ No obligation to start a paid pilot
✓ Discuss your privacy and deployment needs
Tell us about your team
Submit your details and we’ll get back to you to arrange a conversation.